Seized the loudspeaker, picked up a hall, recruited a team of volunteers, and made a marketing plan. If that is not enough, you must also ensure that the event does not conflict with various legal issues. The exact legal requirements differ from place to place and the applicable rules depend on the type of event. The following list shows the most important questions that you should think about, but should also ask the system administrator (s) involved in the event. If you are not sure of any of these you can discuss them with your site, you need to experience them.

Licensed Rooms

If you invite an audience to watch a game, watch movies or listen to live or recorded music, or something like this, you must act in properly licensed premises. The license specifies exactly which activities are allowed and what hours are between them. We do not assume that a concert can be continued after 11:00 without checking the license. If the premises do not have the right license, you can receive the temporary event notification, which is actually a short-term license. For more information, contact your local government.

Alcohol consumption

The sale or delivery of alcohol is governed by the permission of the premises. It should not only provide the right license agreement, but also ensure that the person present is personally entitled. Sanctions to violate the rules on drinking can be very serious, so great attention needs to be paid to this area.

Health and Safety Requirements

It is important to understand who is responsible for health and safety and proper risk assessments

The site is responsible for health and safety at the premises, such as worn floor or emergency evacuation. However, event organizers assume responsibility for eventual devices, such as unplugged power lines, loudspeakers or other equipment placed on site.

You need to undergo a risk assessment and document it. Think about what things can be wrong and possible outcomes.

Public Insurance Liability Insurance

You need public liability insurance at the event. What happens if an older visitor hits your car in the parking lot and breaks your legs? Or if some equipment falls on someone and gets injured? These things happen, so you need adequate insurance. Link the site to see what's on their insurance, and what does not.

Noise Levels

Generally, you only hear problems if your event is particularly loud or late in the evening. Some rooms are subject to noise reduction orders, so they are statutory to measure the noise level and keep it below a certain level. Other premises should pay due attention and attention to their neighbors.

Disabled access.

Newer premises must provide full access and facilities for people with disabilities, but older ones do not. Event organizers do not have to provide access for people with disabilities, but this is good practice whenever possible. If this is not possible, the public has to show this.

Food Hygiene

When food is sold to the public, food hygiene standards must be prepared and stored. Foods that are regularly used for food preparation are periodically checked by the local government


If you are planning a significant event and expect enough parking space, it is wise to talk to the police about it what other measures might be possible. If you have to keep trackside on certain roads, the police can hire turntables for this purpose.

Child Protection

The organization must have a child protection policy and the event must comply. If not, or if it is a privately organized function, you should know about child protection issues. At least children volunteers had to have the Criminal Records Bureau (CRB) control.

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